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Neue Funktionen 2018

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  • Sie können jetzt auch in der mobilen Ansicht aus Reiseanträgen direkt eine Abrechung erstellen.
  • Die neue App für iOS wurde Mitte Mai veröffentlich und hat Zugriff auf die Dateien-App.
  • Die Liste der Exportformate wurde deutlich erweitert.
  • Sie können auf Nachrichten in Onexma jetzt auch in der mobilen Ansicht sofort antworten.
  • Hochgeladene oder per E-Mail_Archiv empfangene Dokumente werden ejtzt mit einer Voransicht angezeigt, die die Zuordnung und Prüfung vereinfacht.
  • Die Funktion hochgeladene Dokumente nachträglich zuzuordnen wurde erweitert, sodass diese jetzt auch direkt aus der Abrechnung heraus an Positionen verknüpft werden können. Dazu beim Upload keine Abrechnung auswählen und danach in der Abrechnung bei der jeweiligen Position die Zuordnung nutzen.
  • Ebenfalls ist es möglich die hochgeladenen Belegen direkt aus der Abrechnung heraus einzufügen.
  • Es gibt jetzt unter Einstellungen -> Verwaltung -> Firma -> Druckoptionen die Möglichkeit eine Buchungsliste in den Abrechnungen auszugeben.

Export / Schnittstellen zur Buchhaltung

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Zu gängigen Buchhaltungsprogrammen bieten wir standardisierte Exportformate (siehe Menü Berichte -> Erweitert -> Export) u.a. Lexware, Datev, Navision, e-conomic, SAP, Sage, Lexoffice, Scopevisio, Collmex, GSD FIBU. Des Weiteren können Sie sich alle Daten im Menü Berichte als csv und im Excel-Format xls exportieren.

Der Export ist individuell filterbar und anpassbar. Bei Bedarf erstellen wir für Sie auch ein individuelles Exportformat, bitte wenden Sie sich an den Support.

Übliche Anpassungen sind:

  • Datumsverwendung (Belegdatum, Reisedatum, Exportdatum)
  • Datumsformat
  • Zuordnungen (Kostenstelle, Kunde, Projekt)
  • Mitarbeiterfelder (Username, MA-Nummer, Kreditor)
  • Freitextfelder (Kombination, Trennzeichen, Längenbegrenzung)
  • Land-/Ortsbezeichnungen

Für den Export verwenden Sie für Datev, Buchhaltung oder ERP-Systeme bitte immer das CSV-Format, für die manuelle Weiterverarbeitung Excel (XLS) und für die Voransicht oder Druck das Format HTML.

„Mit Onexma sind Reisekostenabrechnungen schnell erledigt“

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DMRZ logoDas Deutsche Medizinrechenzentrum (DMRZ.de) stellt "Sonstigen Leistungserbringern" des Gesundheitswesens eine Internetplattform zur elektronischen Abrechnung (DTA) mit den Krankenkassen zur Verfügung. Wer den Service nutzt, geht keine langfristigen Verpflichtungen ein; so gibt es weder eine Mindestvolumenvorgabe noch eine Mindestvertragslaufzeit. Bei der Abrechnung über DMRZ.de werden nur 0,5 Prozent zuzüglich Mehrwertsteuer fällig. Zusätzlich bietet DMRZ.de kostenlose Branchensoftware für Pflegedienste, Krankentransportunternehmer, Therapeuten und Arztnetze an.

onexma beim vdw Sachsen

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vdw-sachsen Logo„Als Verband sind wir viel unterwegs. Das Thema Reisekosten, angefangen von der Beantragung bis zur tatsächlichen Abrechnung, war früher verbunden mit einem bürokratischen und zeitaufwendigen Prozess. Seit wir uns für Onexma entschieden haben, ist das absolut nicht mehr so. [..] Wir empfehlen Onexma daher unseren Mitgliedsunternehmen und würden das auch jedem anderen gegenüber tun.“ vdw Sachsen Verband der Wohnungs- und Immobilienwirtschaft e.V.

Wir konnten unseren Aufwand reduzieren

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sidion Logo „Wir nutzen onexma, um unseren Mitarbeitern eine anwenderfreundliche Lösung anzubieten, ihre Reisekosten zeitnah - auch von mobilen Geräten - abrechnen zu können. Außerdem konnten wir unseren administrativen Aufwand reduzieren, da der komplette Workflow papierlos über onexma abgewickelt werden kann und Anpassungen von Pauschalen usw. nicht mehr manuell vorgenommen werden müssen.“

lumics ist zufrieden

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Lumics Logo „Die Nutzung von Onexma ermöglicht uns, Reisekosten und Abwesenheiten seit Beginn einfach zu verwalten. Insbesondere hinsichtlich der Verwaltung der Reisekosten unterstützt der schlanke und strukturierte Aufbau des Systems die effiziente Erfassung und Bearbeitung der Abrechnungen. Zudem bietet die Software hervorragende Möglichkeiten, Auswertungen in allen Bereichen vorzunehmen und Schnittstellen zu angrenzenden Systemen zu realisieren.“

Data protection policy

1. General
This data protection policy clarifies the nature, scope and purpose of the collection and use of personal data by the responsible provider Onexma Ltd. & Co. KG, Rudolf-Diesel-Str. 4, 63322 Roedermark, Tel. +49 69/175545990, Fax +49 69/175545999, email: [email protected] Data privacy and security are of utmost importance to us. Your data is therefore kept strictly confidential. In no case will your data be evaluated or passed on to third parties. Data is only stored when using the application and when logging in (IP numbers). Registered users will NOT be evaluated by means of Google Analytics or similar analysis tools.

Contact details of the data protection officer:
datenschutzexperte.de, PROLIANCE GmbH
Friedrichstr. 22, 80801 Munich
Email: [email protected]

Companies in the tariff business receive a contract processing agreement on request. Additional costs may apply for this. The storage of the personal data of employees is not absolutely necessary for the use of Onexma travel expense reports. You can thus use many functions without specifying real names or personal email addresses. Furthermore, in the course of order processing, companies receive documentation for all users with extended authorisations.

2. Information, deletion, limitation of processing, right of withdrawal and correction
You can receive information about your personal data stored by us as well as the origin, the recipient and the purpose of data collection and data processing at any time and free of charge. In addition, you have the right to request the correction, limitation or deletion of your data. Furthermore, you have the right to revoke your consent at any time. For further information or questions on personal data, you can contact us at the address stated in the imprint at any time.

3. Data processing by visiting our website
When you visit our websites, it is a technical necessity for data to be transmitted to our web server via your internet browser. The following data is recorded during an ongoing connection for communication between your internet browser and our web server:
• Visited domain
• Date and time of the request
• Page from which the file was requested
• Access status (file transfer, file not found, etc.)
• Web browser and operating system used
• IP address of the requesting computer
• Transmitted data amount

We collect the listed data in order to ensure smooth connection of the website and to facilitate comfortable website utilisation by the users. In addition, the log file serves the purposes of evaluation of system security and stability as well as administrative purposes. The legal basis for the temporary storage of data or log files is Art. 6 para. 1 lit. f GDPR.

For technical security reasons, in particular to ward off attacks on our web server, these data may be temporarily stored by us. An inference on individual persons is not possible on the basis of these data. After seven days at the latest, the data is anonymised by shortening the IP address at the domain level, so that it is no longer possible to connect it to the individual user. There is no evaluation of these data except for statistical purposes in an anonymous manner. There is no merger of these data with data from other data sources.

To secure this site against attacks and to optimize the load times CloudFlare is used. Cloudflare is a certified participant in the EU-US Privacy Shield Framework. Cloudflare has undertaken to handle all personal data held by Member States of the European Union (EU) in accordance with the Privacy Shield Framework in accordance with its applicable principles. Cloudflare collects statistical information about your visit to this website. The access data include: name of the retrieved web page, file, date and time of retrieval, amount of data transferred, message about successful retrieval, browser type and version, user's operating system, referrer URL (previously visited page), IP address and the requesting one provider. Cloudflare uses the log data for statistical analysis for the purpose of operation, security and optimization of the offer. The collected raw data are reported there i.d.R. deleted within 4 hours, at the latest after 3 days. Here you will find [information about the data collected] there and about [security & privacy] at CloudFlare.

4. Contact form/E-mail
If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided, will be stored in order to process the request and in the case of follow-up questions. We will not share this information without your consent.

5. Registration/E-mail
You have the possibility to register for certain services provided on our website and to create a user profile. We collect and use the following personal data in the course of the registration and setup:
• First name, surname, title
• Email address of the user
• Date and time of registration
Additionally, voluntary information can be provided (e.g. postal address, telephone number, etc.). Your user account gives you the opportunity to use other parts of our website and to log in for the offers you have purchased. Legal basis of data processing is with consent - Art. 6 par. 1 lit. a GDPR or Art. 6 para. 1 lit. b GDPR - insofar as processing is required to provide the requested services. Your data will be deleted as soon as the user account is deleted on our website and there are no statutory storage requirements. A change and/or deletion of your user account, including the data you provided, can usually be done directly in your user account after logging in, or by sending an appropriate message to our support department.

6. Cookies
We use so-called cookies to better customise our website to you needs. "Cookies" are small text files that are stored in the memory of your internet browser. The cookies on our website are used, among other things, to recognise your language, functions of your browser and your device and to thus simplify, for example, the date entry and selection lists. Most of the cookies we use are so-called session cookies, which are automatically deleted after the browser has been closed. Other cookies remain stored on your device until you delete them, or the memory expires. These cookies allow us to recognise your browser the next time you visit our website.

Cookies are partly used to simplify website processes by saving settings (for example, previously selected options). Insofar as cookies implemented by us to process personal data, the processing is carried out in accordance with Art. 6 para. 1 lit. b GDPR either for the conclusion of the contract or in accordance with Art. 6 para. 1 lit. f GDPR for safeguarding our legitimate interests in the best possible functionality of the website, as well as a customer-friendly and effective configuration of the page visit.
Please note that disabling cookies may limit the functionality of this website.

7. Integration of services and contents of third parties
It may occur that third-party content, such as videos from YouTube, maps from Google Maps, RSS feeds or graphics from other websites are integrated into this online offer. This assumes that the providers of this content (hereinafter referred to as "third-party provider") detect the IP address of the users, because without the IP address, they would not be able to send the content to the browser of each user. The IP address is therefore required for the display of this content. We make an effort to only use content whose respective providers use the IP address solely for the delivery of the content. However, we have no influence on whether the third-party provider uses the IP address, for example, for statistical purposes. If we become aware of this, we will inform users about it.

8. Data protection policy for the use of Google Analytics
As of 25/05/2018 this website does not use Google Analytics.

9. Use of our Facebook page
When you visit our websites at https://de-de.facebook.com/Onexma/, a direct connection is established between your browser and the Facebook server. Facebook receives the information that you have visited our Facebook page with your IP address. If you click on the Facebook "Like-Button" while you are logged into your Facebook account, you can link the contents of our pages to your Facebook profile. As a result, Facebook can ascribe the visit to our pages to your user account. We would like to point out that we, as the provider of the pages, are not aware of the content of the data transmitted and their use by Facebook. For more information, see the Facebook privacy policy at http://www.facebook.com/policy.php. If you do not want Facebook to link your visit to our pages with your Facebook user account, please log out of your Facebook user account.

10. Duration of storage of personal data
The duration of the storage of personal data is determined by the relevant statutory storage periods (e.g. from commercial law and tax law). After expiry of the respective period, the corresponding data are routinely deleted. Insofar as data are required for contract fulfilment of initiation or if we have a legitimate interest in the continued storage, the data will be deleted if they are no longer required for these purposes or if you utilise your right of revocation or objection.

May 2018

New features 2018

  • You can now also create a billing directly from travel requests in the mobile view.
  • The new app for iOS was released in mid-May and has access to the Files app.
  • The list of export formats has been significantly expanded.
  • You can now instantly reply to messages in Onexma even in the mobile view.
  • Documents uploaded or received by email-archive will be displayed with a preview that simplifies assignment and review.
  • The function to assign uploaded documents later has been extended, now they can be linked directly to positions. For this, do not select a billing during upload and then use the assignment in a settlement for the respective item.
  • It is also possible to insert the uploaded documents directly from the expense report.